Especially when youre running team meetings with people that you see everyday, there is no need to roll out the red carpet. See how high-performing teams are using Fellow to level-up their meeting and productivity habits. Make new employees feel welcomed and appreciated by planning an in-person introduction meeting. You can find an introduction to Introduction Meetings in Chapter 30 of our book, Where the Action Is.You may also want to visit the Learn More link, below, for resources to help you plan, run, and troubleshoot the specific meetings your team needs. What do you hope to accomplish by working with this person? What is an introduction meeting An introduction meeting is a gathering of people who are new to one another. Workload Check-In - Are we feeling stressed out? Also, dont forget that segmenting and personalizing your subject lines is crucial nowadays, as no one wants to open emails that are generic and dont match their needs. Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. Its time to show your team members some respect. Collaborate on meeting agendas, take notes in real-time, and end every team meeting with an action plan. First and foremost, the people you're meeting want to know who you are. Too many updates and long presentations may not only be boring, but theyre also not always necessary.. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. Before we begin, I just wanted to take a moment to introduce myself and tell you a bit about my background. How Do You Start An Introduction For A Meeting? Youve never loved your new (product here) so much! My name is Mary, and Im the new Project Manager for the retail expansion program. I'm excited to tell you more about our startup and answer any questions you might have.". Project status updates and voting results. Thanks! Send automated emails & SMS, and follow-ups. From Project Management tools to your HRIS. Every professional should have an elevator pitch about themselves that summarizes highlights about their professional career while also somewhat bringing in your personality and fun side. Please allow me to introduce (details here). Youll want to create a title that accurately describes why the meeting is going to take place. I'd like to kick things off by telling you a bit about my background. You can easily edit this setting in "User Settings" and selecting "Calendars". . These short documents outline the main purpose and goals of a meeting, which helps to overcome the meeting problem of people feeling that theyre unnecessary., Whether youre hosting virtual meetings or in-person ones, you should always include an agenda attached to your invite.. "Hi everyone, as manager of the sales department, I'd like to welcome you to our quarterly sales meeting. As many as two-thirds of all meetings dont have one. Here are some custom elements you can include in your meeting minutes: Supplementary documents. Be original: Avoid copy-pasting introduction from the internet and be original. We'll start with some general tips for better agendas, but you can also skip immediately to the templates below. Name game: Go around the room and have each person say their name, followed by an interesting fact about themselves. This is a great time to start getting to know your fellow meeting-joiners. Recipients will cringe if you email them with a subject line asking them to do something, like provide their feedback. Alexandria Hewko shares her insights from a background in international marketing, business management, and information technology. However, remember that humorous meeting names dont always come across as the most professional, so keep this in mind depending on who youre sending out the meeting request to. When you meet someone for the first time, it sometimes seems difficult to know what to say or how to act. By analyzing the success of your title experiments, youll be more likely to improve future meetings too., The process of titling your meetings can seem like a great challenge. As well, remain open to sharing information about yourself. To recap, for a productive meeting agenda: Now that you have seen various sample meeting agendas, its time to go out and create your own. Rehearsing what youre going to say is helpful for those who may feel more anxiety when presenting. Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. Available on Mac, Windows, iOS, and Android. Readers will open emails that are relevant to them. Being genuinely excited to be introducing yourself will keep energy levels high and will show your team that youre friendly and approachable. 12 Welcome Email Examples to Engage Customers, What is Email Content? The more prepared you are for your next meeting, the better the meeting is going to go. They can be as formal or informal as you like. The objective today is to plan for the upcoming holiday party and discuss theme, menu, and yearly awards.. Tomasz Tunguz, managing director at Redpoint Ventures, says the key to a successful board meeting isnt the meeting itselfits the preparation. Plus, good meeting agendas promote engagement and participation in the meeting. I used to work with a sales leader who would start every meeting with a couple of minutes of small talk. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. Don't write: 2021 hiringInstead write: Determine budget and timeframe for 2021 hiring. Never interrupt the individual who is speaking or sharing a point. Streams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up. Your first mentor meeting should accomplish three simple goals for both mentor and mentee: Build familiarity and rapport. Start with an introduction Announce the subject and duration of the meeting Explain the purpose Explain why the participants were chosen to be there 1 Start with an introduction However, it might be helpful to jot down a few talking points to avoid forgetting anything important. Flipping the conversation back to them and asking them questions also keeps them engaged and helps you both to get to know each other better. And if you want to learn how to run your meeting effectively, read this article on the ingredients of an effective meeting strategy. Course Title: Introduction to Convention/Meeting Management This is a WECM Course Number. This straightforward fact will help a lot of team members grasp exactly what youre offering. In fact, knowing some people before you have to make your big introduction can help ease your nerves during your actual presentation. You can also start the meeting off by reminding everyone of the meeting ground rules. Often these kinds of team meetings are recurring meetings that happen once a week. Check how easy it is to segment your subscribers. Introduction meetings give you a chance to become more familiar with everyone in the group. Or, is the team more open to tackling challenges? But tread carefully here, as being too creative or spammy could also get you deleted. 2. Provide all participants with details about the meeting, such as the start time and Zoom link. Dont mismanage time. You need to take into account the type of meeting you're about to lead. The First One-on-One Meeting You have your first one-on-one meeting with an employee coming up - which probably means one of the following things: You just became a manager, You hired a new team member recently, You got a new job and are about to start managing a new team. Is it the message, or is it the subject line? Being able to offer a great self introduction will be necessary as you tackle all your professional (or personal) journeys, so were providing tips for and examples of how to have an engaging, interesting self introduction. Weve filled them in to give you a sense of how the meeting agenda should look. A catchy line increases the likelihood that your email will be opened and read immediately. Setting the tone and expectations for you and your team to succeed together long-term. The subject line must be direct and simple. If you are someone who wants to take it for a spin before shifting over from your existing email tool or want to start with zero financial commitment, the FREE Forever plan can help you do just that. Come up with a title that is specific Use a title that is descriptive, so that it can be clearly understood by everyone present at the meeting. Sharing your reason for attending will help other participants understand what they need to hear from you, what types of questions they should send your way, and what they may even have in common with you. It only makes sense that she has these initial concerns., The lack of context leaves her completely in the dark, making this an unnerving situation for your team member to be in. Gain insight about your companys meeting frequency, productivity, and feedback culture. Encourage questions and participation from everyone in attendance. Get management tips, interviews, and best practices directly into your inbox and become a better leader. Jump straight into the agenda. If you are confident that your department is the type of place where funny meeting names will go down well, then go for it. Overall, this helps everyone find common ground and build rapport. Followup: What do you order there? Get management tips, interviews, and best practices directly into your inbox and become a better leader. Every meeting should have a clear goal so that everyone who shows up knows why they showed up. Say goodbye to boring, long, and unproductive meetings. Your body language, dress, behavior, and energy all go towards showing how much you really care about meeting your team. Dont forget to communicate before the meeting. Are you new to the company in general, with significant experience or relevant information from previous positions that could be useful? Next, youll want to make sure everyone is aware of the subject of the meeting so they have an understanding of whats about to be discussed. I've been with the company for ______ years. When sending an Email request for Meeting, make sure that the email subject line highlights your purpose of meeting a person. Fellow helps Sales leaders run productive 1-on-1s, team meetings, forecasting calls, and coaching sessions. You can include a meeting date so that your manager is opening your mail and responding quickly. If you have a very general title, like Team Meeting, many people might think that this will be a complete waste of time. In her spare time, shes either at the gym, reading a book from her overcrowded bookshelf, enjoying the great outdoors with her rescue dog Zeke, or right in the middle of a Netflix binge. Youre not limited to those four tips and examples above, as there are other ways to start a meeting that can be considered. Asking questions always helps when the goal is to get to know someone better. In your meeting notes or meeting minutes, note each action item: Use these simple practices to transform what would've been an unproductive meeting to one that's worth everyone's time. Get everyone excited about the meeting by sharing your enthusiasm. Consider these outside-the-box small talk questions: Although similar to an icebreaker, small talk is a great way to share a short and concise conversation with attendees. Plan and run productive meetings wherever you work best. Have productive meetings your team can be proud of with a clear meeting agenda for every event in your calendar. If youre leading a larger meeting thats in person, you may choose to send around an attendance sheet. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. Name your meeting agenda file, then click, State the action item using an action verb, Include the name or initials for who is responsible. next to the royal blue "Share button", In the Print Dialogue that opens, choose the, Locate your PDF file in the default folder for downloads on your device. In fact, the examples listed above are all just pretentious ways to say meeting. A good way to ensure that your email will be opened is to use the name of someone you both have in common. Beyond sharing who you are, consider sharing what you bring to the table. Now, expand upon this information. Collaborate on meeting agendas, assign action items, and ask for meeting feedback. This is where you need to let the reader know why its important for them to open your email. She writes about domain and email marketing protection. You meet with your team regularly. The introduction meeting should have a specific reason for existing. Dont try to pack too much into your subject line. Whether through an energizing tone of voice, wit, jokes, or short stories, you have plenty of options in your introductions to put your true self on display. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. This face-to-face meeting request sample sets out the date, time, and place of your meeting. Whether you're the mentor or the mentee, exactly how you accomplish these goals in your meeting is up to you. Learn how the worlds best companies run effective team meetings featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. Using these questions will help with the previous point: creating an interactive meeting. Check out the meeting agenda before joining a meeting to organize your thoughts and how you can contribute to the conversation! You want everyone to feel comfortable and safe during the meeting. My background is in retail merchandising in the United Kingdom, so Im excited to be able to bring these skills into a new project here. Lastly, consider these dos and donts when kickstarting a meeting. We might have good meeting habits with customers and partners, but we can get lax when with our own team meetings. Some ways you can outline the objective during the meeting introduction are: Finally, another alternative to starting things off is sharing quick but informative status updates. Overview. Here's a short video covering the dos and don'ts of stating your meeting's purpose. Instead write:Coordinate pricing roll-out. Consider the dress code (business casual, casual, business attire, etc.) His favorite topic was sports. One of the easiest ways to gain genuine interest for an important meeting is to use tags like URGENT, but only when they are absolutely necessary.. Related: 50 Icebreaker Questions for Virtual Meetings. (recipients name here), schedule an interview with us! Most of the time, no one is going to miss a meeting thats marked with a tag like this. Follow these four steps and consider these six meeting intro alternatives to get your meeting started the right way. Better staff meetings = a better workplace. If you need additional guidance, see the best way to take meeting minutes. Team leadership Support managers with the tools and resources they need to lead hybrid . Usually, youll want to take these notes in real-time during the meeting but you can also complete them from memory after. The meeting name should be short, unique, easy to remember and easily understood by the attendees. You can write your own introduction email subject line by being specific and letting the reader know why you are writing. Keeping these in mind will help you get things off to a productive and meaningful start. Efficiently gather and document comprehensive 360 degree feedback for all of your direct reports. One way is to show them your personalitywho you really are! Here are some examples you can use: Sender has all features you need for marketing. When you open your own calendar and skim through what youve got prepared for the day, youll instantly know based on your own personal context why youve called that meeting. But no matter what meeting type it is, a memorable title is key to its success., To inspire your team members and boost engagement, try not to be vague for your next meeting. This can be especially helpful if there are attendees who may not know who you are because theyre new to the organization, or if youre stepping in for someone else as the meeting facilitator. of the company and the type of work youre doing to help you decide what to wear. Connect Fellow with your favorite apps. A general rule of thumb for those who are on the fence about what to wear is that its usually better to overdress than to underdress. ", "Hi, my name is ____. Be clear and concise when listing the objectives. The meeting invitation email is one of the most important items on your event prep to-do list. But since we have new people since our last meeting, I wanted to take a moment to introduce myself and tell you a bit about my background. Meeting names should be helpful, giving context to the attendees about what will happen during it. In your intro, include 1-2 notable things (from your background, interests, etc.) Here are some of the key components of an agenda: None of these basic agenda items are helpful without being applied specifically to your meeting. These are the standards or guidelines set up ahead of time that the attendees should follow for the meeting to be as productive and successful as possible. Use a collaborative meeting agenda tool like Fellow and include introduction with a timestamp associated with it so you know how much time youll have for your intro. However, the best intro or title is quick and to the point. 2. "Hi everyone, my name is _______ and I'm the sales manager for _______. Meeting between two or more professionals. Track key takeaways from executive meetings, enhance alignment across scaling teams, and amplify the CEOs communication to help the company flourish. Preparation will make the discussion run a lot smoother, so providing extra context and putting yourself in the employees shoes are essential., When figuring out how to enliven your meetings, its easy to turn to the most creative names you can possibly think of. Popup builder with few clicks integration. Once youve decided on a title, practice crafting new meeting names as they come. Next steps, like research and follow-ups. In smaller group settings, you can even take your introduction to the next step and share some fun facts, an unpopular opinion, or recommend a favorite movie or restaurant. Heres an example agenda for this kind of executive meeting. Run productive 1-on-1s, performance conversations, and team meetings, so then you can promote these best practices across your organization! Plus, all of Excels great featuressorting, functions, matharent particularly helpful for agendas. I'm excited to show you our new product and answer any questions you might have. Kick your meeting off by telling attendees the benefits of getting to know one another. When you're introducing yourself, be sure to include your name, job title, and company. A proper subject line can differ between a recipient reading your email or trashing it as soon as they get it. Just like a meeting agenda, a meeting title is a way of letting attendees know why you've called it. Are you selling a product? Be the first to see the new features launching in Fellow 4.1 on March 14th . If youre not in charge of creating the agenda, make sure to reach out to the meetings organizer about it. When you draft an email, whats the most important part that you spend the majority of your time focusing on? It gets your meeting onto people's agendas and keeps it there, even with other demands on their time. Have you considered (product details or service here)? Turn action items generated in Fellow into Jira issues so their completion status stays in sync between both tools. Agenda topics usually fall into one of three categories: PRO TIP: Be careful with how much time you spend on informational agenda items. If you don't see your meeting agenda file right away, don't worry. It takes Google Docs a couple of seconds to turn the Google Doc into aPDF. This doesnt have to be complicated, for example: Okay, that last one is perhaps a little dramatic. When you're introducing yourself to someone you are meeting for the first time, extend your hand to offer to shake their hand. Why are you there? Talk through goals in a way that helps the other person understand how working together is advantageous for both parties. Read also: 4 Introduction Email Examples Worth Replying (and Why) Sales Introduction Email Template. Thanks for joining this meeting! Reconnection email with request. Some examples of meeting ground rules are: Another alternative is to include an outline of the meeting objectives during the introduction. Yes, every single one of the sample meeting agendas on this page, as well as the 80+in our template library are free to use and download. Plan the agenda for your next meeting, and youre already doing better than the majority of meeting organizers. Lets talk! A methodology for amazing meetings. List out generally what needs to happen, but as actions, not nouns. With Sender, you can do that in minutes without any hassle. Considering this is something that people often completely skip over when creating a meeting, making sure to name your meeting is a fast way to increase their effectiveness and success.. Explain the gifts, knowledge, and skills each attendee brings to the table. Learn how the worlds best companies run effective team meetings featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. Because youve set an agenda and shared it with all attendees, assume everyone knows what the meeting is about. You cant even make bullet points in Excel! ), This agenda template helps you organize the meeting, run it according to the proper procedures, as well as prepare meeting minutes in the process., {{formal-meeting-minutes="/blog-inserts-3"}}. A thoughtful agenda helps everyone show up to the meeting knowing: With a solid meeting agenda, everyone can stay focused. Create official records of the discussions and action items generated during meetings and save time with Fellows meeting minutes templates. You can further the feelings of empowerment via active listening. What brings you here? Apply it in practice with Sender.net - the most cost-effective email marketing solution in the market. Perhaps youre hopping across projects or bringing on a new employee. Learn the dos and don'ts. How Fellow helps leaders improve their meeting culture, foster accountability, and stay organized. For example, are you looking to fill an important position? First in today's agenda is". Sales meetings can be tedious, but by discussing something more interesting, he could command the groups attention, he would transition to the business at hand. A section to define attendees who are guests, nonvoters, or speakers. There are many ways to accomplish this, but when you take the time to have a meeting introduction thats fun and informative, it sets everyone up for success. Are there any specific skills or knowledge youre looking for in a job applicant? It's used to give feedback, keep each other in the loop, resolve issues, and help the participants grow in their roles. Big companies and small business owners alike rely on email marketing for a majority of their messaging. A methodology for amazing meetings. Stay on topic and dont get too off base to allow for enough time for everything on the agenda. You can hold these meetings in person or virtually. Usually, this takes two to five bullet points under each agenda topic that summarizes key points and decisions. After a super-quick account setup, Fellow pulls in your meetings into a calendar-like view. This shows the reader that youre sending a personalized note and not just mass emails. Find out how much it costs to bring your team together. Where is your favourite sit-down restaurant? Meetings are one of your larger expenses, ranging from hundreds to thousands of dollars of people's time and focus. It will help the other person understand your perspective and why you're passionate about the project. May 3, 2021 - By Have engaging 1-on-1s, never forget what was discussed, and build better relationships with your direct reports. Email service providers have filters to remove their emails and not allow them to reach the receivers inbox. Stay 100% focused during the meeting by avoiding incoming emails, direct messages, and text messages. The last thing youll want is for attendees to be unsure why the meeting is taking place. {{project-check-in-meeting="/blog-inserts-5"}}. Your subject line should be short and to the point. I'm here today to interview you for the _______ position. Take deep breaths, plan ahead, and nail down the most critical facts about yourself. If you are at a networking event, consider starting with your name, then stating what . Doing so can go a long way, especially if the attendees may not know one another or if your meeting is at the end of the day and youre worried about low energy levels. Our research found that agenda usage was a meeting practice that correlates with being happier and more productive overall. As you work to improve relationships, youll end up building a better sense of teamwork. Business and company email subject lines may need to be more professional, but that doesnt mean they must be boring. If you choose to write your introduction out for easy reading or reference during the meeting, showing your personality helps you avoid sounding overly robotic or like youre reading from a script. Once the subject matter and duration has been established, touch on the purpose of the meeting. You can increase your chances of reading your target audience by keeping it short, using personal or professional connections, and being clear about the messages intentions. One Week Check-In - How has the project come along? Here are a few examples of questions you can ask. But catchy names are tricky, as they have the potential to hold significance only because they are catchy.. Share your name, department, role, and any applicable background information. Hi, its great to meet you! Have a clear purpose behind each team meeting by having a collaborative meeting agenda using a tool like Fellow 3 Progress on quarterly goals Similarly, you can get team members talking about their progress on quarterly goals, too. Face-to-face meeting request email sample. You might say something like,"Okay everyone. Here are four steps for leading a meeting introduction, plus how to apply them to both informal and formal settings. It doesnt necessarily have to be an interesting name, but it should do its job which is to explain the meetings purpose in one line. Involve everyone in the meeting by asking questions and encouraging conversation. PRO TIP: If you have a huge decision to make, dont put it first on your agenda. Try Fellow! Having a hard time keeping your meeting attendees engaged? Even if they know it's nothing bad, the lack of context from their side of the equation can cause them to feel out of place., Additionally, if the topic you want to chat about is important or requires some pre-thinking (planning a stage of a project, jotting down key points, or arranging key metrics for example), then making that clear early on will help the team member prepare beforehand., You want to ensure that your business meeting is a safe space for your employees to talk about their work progress, problem solving challenges, and concerns. Access meeting notes inside of Google Meet and get helpful details through Google Calendar events. 21. An Introduction Meeting is used to determine whether the people involved wish to create a relationship and work together again in the future. Run effective project check-ins, retrospectives, 1-on-1s and every other meeting in an Engineering managers calendar. Alignment Get your people in the same mindset with OKR goals and 1-on-1 meetings.